Operations Manager

Posting date: February 18, 2025
Application deadline: February 28, 2025
Type: Part-time, remote

Over the last five years, the Data Visualization Society has grown significantly. With growth comes increasing levels of complexity in managing the organization and a larger volume of financial management tasks to support the organization’s mission through our collaborators and contractors.

Historically, the organization’s finances, secretarial functions, and overall operations have been managed by the DVS Operations Director (volunteer). We are currently looking for a contributor interested in bringing their organization and financial management capabilities to the organization providing direct support to the Operations Directors specifically on financial management tasks.

About the role

Since the Operations Manager is responsible for overseeing day-to-day operations, which includes handling our US-housed financial data and reporting, this role is only open to U.S. residents.

The Operations Manager will be responsible for supporting the weekly financial tasks necessary to run the Data Visualization Society, as described below. The role provides an opportunity to support managing a budget of approximately $400k that serves over 31,000 members around the world.

Specific duties are expected to include:

Contracts and invoices

  • Track incoming requests for new contracts and invoices to be sent by the DVS to partners or collaborators

  • Create new contract drafts using provided templates and scopes of work, to be reviewed and approved by the Operations Director

  • Track signatory / payment status for open contract or invoice requests, in collaboration with DVS’ assistant to the Board

Tracking and managing payment to vendors and contributors

  • Track accounts payable and accounts receivable for DVS to support a holistic view of the current financial health of the organization

  • Follow up with vendors and contributors for information gaps, including necessary data to register on bill.com, Quickbooks, and any other needed systems.

P&L and financial reports for board and public facing on website

  • Generate monthly P&L reports to distribute to the board

  • Support, if interested, development and updating of a public facing monthly financial summary of DVS’ finances 

Additional responsibilities:

  • Ensuring the operation represents DVS’ values of diversity, equity, inclusion, and belonging, by supporting reliable, on-time payment to vendors and contributors relying on DVS for some of their income

  • Delegating the inbox management of automated requests, tracking vendors, et al.

  • Other duties as requested by the Operations Director, taking into consideration bandwidth and the growth interests of the Operations Manager.

The role is projected to be approximately 20 hours per month for a term of ten months working in collaboration with the Operations Director, as well as the Executive Director and Publications Director (as many of DVS’ monthly financial tasks are related to our journal). 

The compensation will be US$1,200 per month from March to December 2025. The total contract value is US$12,000.

We are open to structuring the role as an internship with DVS if part of your motivation is hands-on work experience while you’re in school (ideally focused on business, finance, or accounting).

About You

You are an enthusiastic, highly organized professional with experience managing processes and budgets across spreadsheets. Bonus if you’ve used platforms like Bill.com, Quickbooks, and Stripe for managing payments, invoices, and financial statements. You’re efficient and speedy with sending out emails and updates, and get excited about making sure everything is just so when it comes to how an organization runs.

Ideally, data visualization is a passion of yours, either professionally or personally, since it probably helps connect you to the MiIssion of who DVS is and what we do.

About The Data visualization society

The Data Visualization Society is a registered 501(c)3 organization founded to serve as a professional home for those working across the discipline while leading others into this growing, dynamic field, and to increase the visibility and value of data visualization to the general public. 

We seek to achieve this mission by investing in communication platforms and events to connect members, education platforms for teaching and learning, and leveraging those resources to foster skills growth, knowledge exchange, and meaningful critique. Our community will grow by engaging and encouraging underrepresented voices, and giving a place for ideas to be shared among data visualization developers, designers, artists, teachers, enthusiasts, and users.