Mentorship Program Manager

Start date: January 2023

Application closing date: open until filled, first review on December 15, 2022

Location: Remote (the team is based in EST time zone, but we are flexible)

Part-time contract (10 hours per week): 4 months (through April 30, 2023

Remuneration: $1,250 US per month

Summary

The Data Visualization Society is where practitioners come together, through programs, events, publishing and partnerships with the aim to increase the visibility and value of the growing, dynamic field of data visualization to the wider public.

The organization started out just over three years ago, growing organically and growing to over 19,000 members across more than 100 countries around the world. To manage this growth and continue to build purpose and value, the Society is seeking dedicated support to better serve the needs of our members and community.

We are looking for

We are looking for an enthusiastic, organized manager for our data visualization Mentorship Program. This program had a successful cohort in summer 2022 and could use additional support to keep operations running smoothly. 

Tasks & Duties

The Mentorship Program Manager will lead the overall logistics and organization of the Mentorship Program, reporting to the Programs Director. This role will be a critical component of the team, ensuring the program continues to be supported with the level of attention required for success.

Specific duties are expected to include:

Communication

  • Compile testimonials from the 2022 Midyear Cohort to use in messaging

  • Draft social media messaging and collaborate with Communications Manager to disseminate

  • Communicate with applicants via email

  • Communicate with mentors/mentees throughout the program via email

  • Communicate with non-selected individuals via email

  • Set up and moderate Slack channels

  • Support recruitment of mentors

Coordination

  • Use information from mentee and mentor applications to matching mentorship pairs or triads

  • Organize virtual kickoff events (minimum two to accommodate global community)

  • Organize virtual closing events (minimum two to accommodate global community)

Documentation

  • Update email templates

  • Revise Mentorship Program Standard Operating Procedure

Program Improvement

  • Work with the Programs Director to expand the Mentorship Activities list.

  • Recommend improvements to the Mentorship Program such as a revised communication strategy, better matching algorithm, additional resources to share with applicants and mentees/mentors, etc.

  • Review Mentorship Program Evaluation Survey responses from the 2022 Midyear Cohort.

  • Support collation of resources for non-selected individuals and mentees.

Additional Responsibilities

  • Ensuring the program represents DVS’ values of diversity, equity, inclusion, and belonging, including seeking speakers from underrepresented groups, ensuring opportunities are accessible (e.g., timing, language, captioning) and planning for accommodations throughout the program.

  • Identify and implement processes to improve efficiency in execution of the Mentorship Program.

  • Other duties as requested by the Programs Director or their designee for the purpose of planning and executing the 2023 Beginning of Year Mentorship Program Cohort.

ABOUT YOU

To be successful in this role, we’re looking for someone who is well organized, efficient and flexible. You should be comfortable communicating with passionate individuals of all experience levels (i.e., mentors and mentees) and understand and execute the vision while recommending process improvements. While most of this work will be independent, you will have the support of the DVS Programs Director and potentially a few additional committee members to discuss ideas. As a globally distributed organization, we expect that the person in this role can demonstrate cultural sensitivity and can ensure we design an accessible, inclusive program.

Required:

  • Experience managing programming with multiple moving parts in collaboration with a global team

  • Attentive to details, with the ability to manage multiple workstreams 

  • Flexibility to join calls or meetings

  • Comfortable working with digital tools (e.g. productivity, time-management, scheduling)

  • Good communication skills

Our ideal candidate also has:

  • Passion and knowledge of the field of data visualization

  • Familiarity with the DVS Mentorship Program or other similar experiences

DVS Value Statement

The Data Visualization Society was founded to serve as a professional home for those working across the discipline while leading others into this growing, dynamic field, and to increase the visibility and value of data visualization to the general public. Our mission is to connect data visualizers across tech stacks, subject areas, and experiences.

We are almost an entirely volunteer organization, including our Board of Directors. Our aim is to foster and promote an inclusive Board, Committees, and support team which fully represents our membership in its diversity of race, gender, age, religion, identity, and professional experience. 

To apply for the part-time Program Manager role, please click here for the application form. The Program Manager role is a contract position and is not eligible for full-time benefits.

If you have any questions, contact Jill Brown, DVS Programs Director, at programs@datavisualizationsociety.org.